Building a strong small business continuity plan

 

small business continuity plan

Fee: This is a free event. The Business Continuity and Risk Management (BCRM) Program was initiated in as part of a congressionally directly funded by the U.S. Small Business Administration. The program operates throughout the statewide FSBDCN. The focus of this program is to ensure that Florida businesses have the education. Business Continuity Plan. Business Continuity Plan The Plan will be distributed to members of the business continuity team and management. A master copy of the document should be maintained by the business continuity team leader. Provide print copies of this plan within the room designated as the emergency operations center (EOC). Small Firm Business Continuity Plan Template FINRA is providing a template as an optional guide to small introducing firms to assist them in fulfilling their need to create and maintain business continuity plans (BCPs) and emergency contact person lists under FINRA Rule


How to Write a Business Continuity Plan


When business is disrupted, it can cost money. Lost revenues plus extra expenses means reduced profits. Insurance does not cover all costs and cannot replace customers that defect to the competition.

A business continuity plan to continue business is essential, small business continuity plan. Development of a business continuity plan includes four steps:. Information technology IT includes many components such as networks, servers, desktop and laptop small business continuity plan and wireless devices.

The ability to run both office productivity and enterprise software is critical. Therefore, recovery strategies for information technology should be developed so technology can be restored in time to meet the needs of the business. Manual workarounds should be part of the IT plan so business can continue while computer systems are being restored, small business continuity plan.

Business continuity impact analysis identifies the effects resulting from disruption of business functions and processes. It also uses information to make decisions about recovery priorities and strategies. The worksheet should be completed by business function and process managers with sufficient knowledge of the business. Once all worksheets are completed, the worksheets can be tabulated to summarize:.

Those functions or processes with the highest potential operational and financial impacts become priorities for restoration. Recovery of a critical or time-sensitive process requires resources. The Business Continuity Resource Requirements worksheet should be completed by business function and process managers. Completed worksheets are used to determine the resource requirements for recovery strategies.

Following small business continuity plan incident that disrupts business operations, resources will be needed to carry out recovery strategies and to restore normal business operations. Resources can come from within the business or be provided by third parties. Resources include:, small business continuity plan. Since all resources cannot be replaced immediately following a loss, managers should estimate the resources that will be needed in the hours, days and weeks following an incident.

After all managers have completed their worksheets, information should be reviewed. Gaps or inconsistencies should be identified. Meetings with individual managers should be held to clarify information and obtain missing information, small business continuity plan. After all worksheets have been completed and small business continuity plan, the priorities for restoration of business processes should be identified.

Primary and dependent resource requirements should also be identified. This information will be used to develop recovery strategies. If a facility is damaged, production machinery breaks down, a supplier fails to deliver or information technology is disrupted, business is impacted and the financial losses can begin to grow.

Recovery strategies are alternate means to restore business operations to a minimum acceptable level following a business disruption and are prioritized by the recovery time objectives RTO developed during the business impact analysis.

Recovery strategies require resources including people, facilities, equipment, materials and information technology. An analysis of the resources required to execute recovery strategies should be conducted to identify gaps. For example, small business continuity plan, if a machine fails but other machines are readily available to make up lost production, then there is no resource gap. However, if all machines are lost due to a flood, and insufficient undamaged inventory is available to meet customer demand until production is restored, production might be made up by machines at another facility—whether owned or contracted.

Strategies may involve contracting with third parties, entering into partnership or reciprocal agreements or displacing other activities within the company. Staff with in-depth knowledge of business functions and processes are in the best position to determine what will work. Possible alternatives should be explored and presented to management for approval and to decide how much to spend.

Depending upon the size of the company and resources available, there may be many recovery strategies that can be explored. Utilization of other owned or controlled facilities performing similar work is one option, small business continuity plan. Operations may be relocated to an alternate site - assuming both are not impacted small business continuity plan the same incident. This strategy also assumes that the surviving site has the resources and capacity to assume the work of the impacted site.

Prioritization of production or service levels, providing additional staff and resources and other action would be needed if capacity at the second site is inadequate.

Telecommuting is a strategy employed when staff can work from home through remote connectivity. It can be used in combination with other strategies to reduce small business continuity plan site requirements. This strategy requires ensuring telecommuters have a suitable home work environment and are equipped with or have access to a computer with required applications and data, peripherals, and a secure broadband connection. In an emergency, space at another facility can be put to use.

Cafeterias, conference rooms and small business continuity plan rooms can be converted to office space or to other uses when needed. Equipping converted space with furnishings, equipment, power, connectivity and other resources would be required to meet the needs of workers. Partnership or reciprocal agreements can be arranged with other businesses or organizations that small business continuity plan support each other in the event of a disaster.

Agreements should be negotiated in writing and documented in the business continuity plan. Periodic review of the agreement is needed to determine if there is a change in the ability of each party to support the other.

There are many vendors that support business continuity and information technology recovery strategies. External suppliers can provide a full business environment including office space and live data centers ready to be occupied. Other options include provision of technology equipped office trailers, replacement machinery and other equipment, small business continuity plan. The availability and cost of these options can be affected when a regional disaster results in competition for these resources.

There are multiple strategies for recovery of manufacturing operations. Many of these strategies include use of existing owned or leased facilities. Manufacturing strategies include:. Telephones are ringing and customer service staff is busy talking with customers and keying orders into small business continuity plan computer system, small business continuity plan. The electronic order entry system checks available inventory, processes payments and routes orders to the distribution center for fulfillment.

Suddenly the order entry system goes down. What should the customer service staff do now? If the staff is equipped with paper order forms, order processing can continue until the electronic system comes back up and no phone orders will be lost.

Identify the steps in the automated process - creating a diagram of the process can help. Consider the following aspects of information and work flow:. Create data collection forms to capture information and define processes for manual handling of the small business continuity plan collected.

Establish control logs to document transactions and track their progress through the manual system. Manual workarounds require manual labor, so you may need to reassign staff or bring small business continuity plan temporary assistance.

Business Continuity Plan. Development of a business continuity plan includes four steps: Conduct a business impact analysis to identify time-sensitive or critical business functions and processes and the resources that support them. Identify, document, and implement to recover small business continuity plan business functions and processes. Organize a business continuity team and compile a business continuity plan to manage a business disruption.

Conduct training for the business continuity team and testing and exercises to evaluate recovery strategies and the plan. Business Continuity Impact Analysis Business continuity impact analysis identifies the effects resulting from disruption of business functions and processes.

Once all worksheets are completed, the worksheets can be tabulated to summarize: the operational and financial impacts resulting from the loss of individual business functions and process the point in time when loss of a function or process would result in the identified business impacts Those functions or processes with the highest potential operational and financial impacts become priorities for restoration.

Resources include: Employees Office space, furniture and equipment Technology computers, peripherals, communication equipment, software and data Vital records electronic and hard copy Production facilities, machinery and equipment Inventory including raw materials, finished goods and goods in production, small business continuity plan. Utilities power, small business continuity plan, natural gas, small business continuity plan, water, sewer, telephone, internet, wireless Third party services Since all resources cannot be replaced immediately following a loss, managers should estimate the resources that will be needed in the hours, days and weeks following an incident.

Recovery Strategies If a facility is damaged, production machinery breaks down, a supplier fails to deliver or information technology is disrupted, business is small business continuity plan and the financial losses can begin to grow. Manufacturing strategies include: Shifting production from one facility to another Increasing manufacturing output at operational facilities Retooling production from one item to another Prioritization of production—by profit margin or customer relationship Maintaining higher raw materials or finished goods inventory Reallocating existing inventory, repurchase or buyback of inventory Limiting orders e.

How much time will it take to shift production from one product to another? How much will it cost to shift production from one product to another? How much revenue would be lost when displacing other production? How much extra time will it take to receive raw materials or ship finished goods to customers?

Will the extra time impact customer relationships? Are there any regulations that would restrict shifting production? What quality issues could arise if production is shifted or outsourced? Are there any long-term consequences associated with a strategy? Manual Workarounds Telephones are ringing and customer service staff is busy talking with customers and keying orders into the computer system. Developing Manual Workarounds Identify the steps in the automated process - creating a diagram of the process can help.

Consider the following aspects of information and work flow: Internal Interfaces department, person, activity and resource requirements External Interfaces company, contact person, activity and resource requirements Tasks in sequential order Manual intervention points Create data collection forms to capture information and define processes for manual handling of the information collected.

 

Sample business continuity plan template for small businesses

 

small business continuity plan

 

Oct 24,  · Building a strong small business continuity plan. Big problems can grow from sudden events that interrupt operations or prevent talented employees from doing their work, especially when you don’t know how to respond. Whether it’s a data breach or a hurricane, a fire or a flu outbreak, a good business continuity plan can help your small business clear big hurdles. Not knowing what to do during and after business disruptions can cost your business money. The reason why you need a business continuity plan is to lessen your expenses during the processes of bring the operations of the business back to normal. A great business continuity plan can give you the ability to maximize the usage of your resources. What is business continuity planning? Business continuity planning is the process of identifying the parts of your company that are most vulnerable in order to create a plan to recover them if a business interruption occurs. Your company’s business continuity plan, in conjunction with business interruption insurance, form your business continuity management (BCM) program.